Case Administrator

Position: Case Administrator I (Full-Time, Permanent)

Vacancy: 24-19

Duty Station: Buffalo, New York

Salary: CL 24 ($45,335 - $73,734) Promotion potential to CL 25 and CL 26, without further competition, based on eligibility and needs of the office.

Overview:

Case Administrators are responsible for maintaining case data and court records in our database, CM/ECF. They often communicate with attorneys who practice in the Court and parties who represent themselves, helping create positive public impressions about the Judiciary. To learn more about career opportunities in the Judiciary, CLICK HERE to view a brief video. The successful candidate must exhibit the highest standards of excellence and integrity, and display, at all times and to all persons, a courteous, professional and cooperative attitude.

Representative Duties:

• Open new cases in case management system, assign case numbers, and docket initial opening events.

• Receive and process documents received from filing parties and attorneys. Scan paper documents and upload pdf to database following the Clerk’s procedures. Review electronically filed documents for compliance with the rules of the Court.

• Verify and issue summons.

• Check for prior or prohibited filings.

• Verify attorney's authority to practice.

• Monitor appropriate release of exhibits and sealed documents.

• Answer and route incoming calls and provide information.

• Assist the public in the use of computerized databases.

• Maintain, file, retrieve, copy, and certify court records.

• Provide irregular back-up support throughout the Court, including tasks related to intake/reception, juror selection, mail handling, and special events.

• Adhere to procedures of the court.

• Perform other duties as assigned.

Preferred Qualifications/Court Preferred Skills:

• Bachelor’s degree or paralegal certificate strongly preferred.

• The Court is seeking an applicant with a strong work ethic, initiative, dependability and a friendly and customer-focused attitude. An understanding of professional office procedures and the ability to work both independently and in a team environment is necessary.

• Interaction will be with various individuals; therefore, the candidate should possess excellent interpersonal and written and verbal communication skills.

• The ability to prioritize multiple diverse tasks is essential.

• Proficiency and experience in the use of computer systems, including but not limited to Microsoft Office applications, such as, Word, Excel, Outlook and Teams, is highly preferred. Case Management/Electronic Case Files (“CM/ECF”) e-filing experience and knowledge of court/legal terminology are helpful.

Important Dates Application Deadline: 12/20/2024 Position Available: 1/13/2025

recblid l1g4l89pgdyfit5xraun4r60xbcp9d