Payroll Technician I Payroll Services

ANNOUNCEMENT OF POSITION VACANCY 

www.enterprises.csus.edu 

Payroll Technician I 

Payroll Services 

REQUISITION #637972160 

University Enterprises, Inc. (UEI) at Sacramento State is seeking a Payroll Technician I for Payroll Services. Payroll Services provides  accurate financial information to UEI departments, federal and state agencies, banking institutions, and auditors. Employees receive  timely and accurate payroll checks, direct deposits, and annual W-2s, and federal and state government offices receive information for  payroll wage and tax reporting. Payroll Services also maintains and processes employer-provided benefits and payroll deductions. 

RATE OF PAY: $3,430 - $5,145 per month 

BENEFITS: UEI offers an excellent benefits package that includes:  

• Participation in Cal PERS Retirement Program 
• Paid Vacation Time – starting at 6.66 hours accrued/month 
• Paid Sick Time – 8 hours accrued/month 
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New  Year’s Day as the CSUS campus is closed 
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for  family coverage 
• Educational Assistance Program for employees and/or dependents 
• After a 6-month probationary period, eligible for work from home for up to two days per week with supervisor  approval 
• Childcare subsidy 
• Discounted membership to The WELL, Sacramento State’s on-campus fitness center 
• View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance.  

FILING DEADLINE: This position closes to new applicants on July 20, 2025. Your application will be reviewed after this  date. 

APPLY ONLINE: To be considered, all applicants must apply through the UEI website at  https://secure6.saashr.com/ta/6158859.careers?Show Job=637972160. Applicants who apply outside of this link will not  be considered. 

CONDITIONS OF EMPLOYMENT:  

This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public  Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of  University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate  the employment relationship at will, with or without cause. 

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a  sponsoring agency (i.e. H-1B Visa). 

MINIMUM QUALIFICATIONS

1. Demonstrated work experience in performing a variety of office and customer service support assignments  including front counter/receptionist experience. 
2. Demonstrated work experience in a customer service position interacting in person with the public. 3. Demonstrated experience in maintaining complex filing systems and record keeping systems, including  alphabetical and numerical files. 
3. Demonstrated experience effectively communicating and working with all levels of employees and/or customers  while maintaining a professional demeanor and exercising tact and good judgment. 
4. Demonstrated knowledge of general office procedures, methods, and equipment. 
5. Demonstrated skill in working in a fast-paced environment with numerous interruptions while maintaining a  professional atmosphere and exercising tact and good judgment. 
6. Demonstrated knowledge and skill in basic mathematics calculations. 
7. Demonstrated ability to analyze and find solutions to problems and work independently. 9. Demonstrated experience in word processing, spreadsheets, and data entry, such as the programs in the  Microsoft Office Suite. 
8. Demonstrated experience working with and maintaining sensitive, confidential information. 11. Demonstrated excellent written and oral communication skills. 
9. Excellent interpersonal relationship and telephone skills. 
10. Demonstrated ability to follow oral and written directions; prepare, review, and analyze information; talk to and  interview others to obtain or exchange information; operate a variety of office equipment, including a 10-key  calculator. 
11. Demonstrated ability to function effectively in a detail-oriented capacity. 
12. Must be fingerprinted and pass a background check. Must continue to meet the established standards. 

PREFERRED QUALIFICATIONS 

1. Demonstrated knowledge of and skill in the application of Payroll policies and practices as they apply to a  medium to large organization. 
2. Experience within a college or university environment. 
3. Experience with Ultimate Kronos Group (UKG) Workforce Ready software or similar HRIS/Payroll  program. 

PHYSICAL REQUIREMENTS 

Sit for extended periods; frequent movement; manual dexterity and eye-hand coordination; corrected hearing and  vision to normal range; verbal communication; use of office equipment including computers, telephones, inserters,  folders, calculators, copiers, scanners, printers, and fax machines. 

WORKING CONDITIONS 

Work is performed in an office environment; continuous contact with staff, the campus community, and representatives  of funding agencies. 

DUTIES AND RESPONSIBILITIES 

The position performs a variety of complex office support assignments in the University Enterprises, Inc. Payroll Office;  explains and assists employees in completing timesheets, direct deposit authorizations and W-4 forms. Reviews  timesheets for processing; answers phones; distributes/mails payroll checks; answers general questions regarding Payroll  policies and procedures; provides back-up support for Payroll Services Technician II and III and provides clerical support  for the Payroll Manager. The position reports directly to and receives direct supervision from the Assistant Payroll  Manager. 

The specific duties and responsibilities are as follows:  

1. Independently performs a variety of clerical functions; completes data processing assignments using Microsoft  Word and Excel software; performs copying, scanning, filing, and record keeping assignments; and destroys  reports by shredding when required. Sets up and modifies mail merge documents and spreadsheets; acts as the  primary clerical support for the Payroll Manager.
2. Answers phones and greets visitors providing general information on payroll policies and procedures,  timesheets, check distribution, and related payroll functions or directs them to other staff as appropriate.  Directs employees to the website for payroll-related forms; assists employees with appropriate time reports,  calendars, and other payroll-related forms. 
3. Reviews and prepares timesheets for processing by checking for completeness and manager approval. 4. Assists Payroll Technicians II & III with verification of payroll, verifying prior pay period timesheets and balancing  time report batches. 
4. Receives, maintains, and monitors all Request to Hold Paycheck forms and follows up on missing or incomplete  information. Creates mailing labels using mail merge programs. 
5. Prepares checks for distribution by operating automated folding/inserting machine; performs routine  maintenance on equipment, maintains proper adjustments necessary for various forms, and ensures documents  are kept up to date. 
6. Establishes and maintains files and record keeping systems for payroll reports, employee change forms, W-4s,  timesheets, check maintenance, journal entries, and other documentation and worksheets. Complies with  retention policies by preparing documents for storage and scanning; shreds old files when necessary. 
7. Receives, date stamps, sorts, and distributes incoming department mail; processes outgoing department mail by  operating automated postage machine; ensures mail is taken to the proper pick-up point at designated times. 9. Maintains direct deposit rejection notices and corresponds with employees in writing or by phone when  necessary. 
8. Maintains employee change files. 
9. Distributes payroll checks and parking passes ensuring policies and procedures are followed. 12. Inventories, orders, and receives all Payroll Office supplies; maintains an adequate supply of all payroll forms. 13. Responsible for tracking returned W-2 forms, verifying and processing requests for duplicates ensuring proper  procedures are followed. 
10. Performs other job-related duties as assigned. 

Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a  University position; the incumbent will be an employee of University Enterprises. University Enterprises operates commercial enterprises on the  California State University, Sacramento campus; it is responsible for grant and contract management and fiscal services for University research and  sponsored programs and provides fiscal services to University related agencies and activities. University Enterprises is a non-profit corporation  governed by a board of directors in conformance with the appropriate State of California codes and policy directives of the Board of Trustees and the  campus administration.

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